January 28, 2026

How to Train Staff to Respond to Vape Detector Informs

Vape detectors are just as reliable as the people who react to them. Many sites install a vape detector, then hope the hardware fixes the problem. It seldom does. What works is matching the gadget with clear procedures, practiced responses, and a culture that deals with signals as signals to safeguard health and wellness, not alarms to punish. The subtleties matter: a residence hall has various risks than a public library, and a school bathroom at 10 a.m. is not the like a warehouse break room at 2 a.m. The training program needs to honor those truths, and it should develop with the data your system provides.

This guide draws on field experience from schools, hospitality, health care, retail, and commercial environments that have actually carried out vape detection. It covers the technical baseline staff need, the people abilities that de‑escalate events, the workflows that keep action consistent, and the management choices that prevent tiredness or abuse. If your vape detection rollout faltered in the past, you will likely discover the spaces here.

Start with why, not simply what

People respond well when they understand the stakes. The main factors to detect vaping trends install vape detectors consist of health issues around previously owned aerosol, nicotine or THC policy compliance, fire safety, and the cascade of damage that aerosolized oils can trigger to sensitive equipment and surfaces. In one healthcare facility we supported, a single bathroom consistently utilized for vaping produced enough residue to trip a surgical heating and cooling filter sensor. The facility had the policy right, but the staff reaction had no consistency. Once staff comprehended that signals linked to genuine operational threat, engagement improved.

In a school setting, health and responsibility of care lead the discussion. Students who vape may be covering stress and anxiety or nicotine dependence, and a punitive tone typically sets off evasion and confrontation. In hospitality, visitor experience and brand standards sit side by side with fire code. In production, any aerosol in forbidden locations can signal wider safety culture drift. Tailor the purpose to your space, then make that purpose the first slide in every training, the first paragraph in every SOP.

Build a technical foundation your staff can really use

Frontline groups do not need to become engineers, but they do need a useful understanding of how a vape sensor acts. Without it, you will get arguments about "false alarms" and a cycle of mistrust. Training ought to focus on what the device spots, how limits and hold-ups work, how informs show up, and what conditions can lead to nuisance triggers.

A modern vape detector typically senses particulates and unstable substances associated with vapor aerosols. Lots of models also keep an eye on temperature, humidity, sound, and tamper events. A short lab-style demonstration helps: generate noticeable vapor in a regulated room and reveal the live alert, watch the standard return, then repeat with aromatic aerosol like hairspray. When personnel see the difference first‑hand, precision conversations end up being concrete.

Staff ought to acknowledge 4 alert types most systems support, even if your model identifies them differently: a rising aerosol alert that suggests likely vaping, a sustained aerosol alert showing extended or heavy usage, a tamper alert from physical disturbance, and a gadget fault alert. Each maps to a different action rate. A brief burst in a student restroom requires a fast existence and paperwork. A continual alert in a hotel guestroom requires a more structured reaction with visitor communication, paperwork for prospective fees, and potential inspection under property policy. A tamper occasion is right away serious since it might signify attempts to beat the system.

Explain how thresholds and algorithm settings affect level of sensitivity. For buildings with humidity swings, you might need different profiles for summer season and winter or for older wings with leaky envelopes. Training needs to include the calendar of when and why these profiles alter. Personnel must know that vape detection accuracy enhances when heating and cooling is steady and detectors are placed above known hotspots, not tucked into corners with poor airflow.

Finally, stroll through the alert channels. If your system presses notifications to radios, a mobile app, email, or a security dashboard, show each course. Make the escalation path visible: who is primary, who backs them up, and how long each phase needs to take before the next person is pinged. Every alert that goes to a device needs to consist of the area name that matches the signage personnel acknowledge, not a puzzling sensing unit serial number.

Write SOPs that equate notifies into action

Procedures require to fit the design of your building and the mix of personnel available. An alert in a washroom behind a locked door requires a different entry policy than an alert in a supervised classroom. The SOP ought to specify action steps, time windows, functions, and paperwork requirements. Keep the language plain. Preferably, one page per environment is enough for everyday reference, with an appendix for edge cases.

The core series must cover acknowledgement, technique, assessment, action, and reporting. Acknowledge within a set timeframe. Approach the place utilizing the most safe and least disruptive route. Assess silently before entering, if possible, due to the fact that a rash entrance can intensify a circumstance or develop privacy problems. Take the action your policy permits, then report in a constant format. For school restrooms, that may suggest a two‑minute window to react, a knock and reveal procedure, going into with a 2nd adult when possible, and a discussion that prioritizes health and policy suggestions over confrontation. For hotels, it may consist of calling the guest before a knock, referencing the home's smoke‑free policy, and providing choices to comply before fees are discussed.

Avoid rigid scripts that neglect context. An SOP that requires an automatic search or a demand for recognition in every situation welcomes conflict and legal danger. Rather, write choice points. If the alert is sustained and the location is vacant by style, initiate monitoring review and upkeep checks. If it is a trainee bathroom with numerous occupants, focus on existence and observation over trying to determine a private immediately. If a tamper alert takes place, route security to the scene with a greater concern and strategy to check other detectors in the exact same zone.

Documentation requires to be simple. A mobile form with 4 or five fields records the basics: date and time, place, alert type and duration, what was observed, and what action was taken. If any contraband or gadgets are recuperated, track it utilizing your existing evidence or lost‑and‑found procedure, not an advertisement hoc method. Over time, these records feed heat maps and policy changes.

Train the human interaction, not just the steps

Most incidents come down to a discussion in a corridor. People abilities matter. Students, patients, visitors, or employees will vary in awareness, stress, and impulsivity. The incorrect tone can turn a small policy violation into a significant behavioral incident.

Use quick role‑plays in training. Keep them practical and short, 2 or 3 minutes each. Concentrate on observable habits: approach with open posture, speak at a regular volume, and lead with function, not allegation. Phrases that center the policy and the impact work better than labels. For example: "We got an alert in this restroom. Vaping is not enabled here, and the aerosol can set off sensitive systems. Let's step out so we can speak about it." Ask open questions to comprehend if the individual requires help. In a school setting, that may emerge a nicotine dependence, which you can route to counseling instead of repeat discipline. In hospitality, you might discover visitors unaware that vaping counts under the no‑smoking policy. Offer a path to compliance, such as designated outside areas.

Train for rejection and defensiveness. Personnel needs to know escalation limits. If someone refuses to leave a washroom or becomes upset, your policy should trigger backup, not solo fight. In healthcare or behavioral health facilities, strengthen trauma‑informed practices and individual security. In retail or transportation hubs, staff may be coached to prioritize safety, observe, and file, leaving enforcement to security.

Respect personal privacy and legal boundaries. Search policies must align with law and organizational policy. Prevent any ramification that personnel can search personal possessions without permission or correct authority. If your environment needs bag checks for other reasons, incorporate those treatments cleanly and consistently.

Manage the physical space around the detector

Vape detection works best when the environment supports it. If signals often occur in a restroom with bad ventilation, you will see lingering readings that annoy personnel. Small tweaks assist. Close spaces in stall walls or ceilings if your code permits, enhance exhaust fan capacity, or change cleaning products that might increase the sensor. In one college residence hall, changing to a non‑aerosol deodorizer minimized extraneous peaks by about 30 percent, which minimized argue‑worthy alerts.

Place the vape detector with intent. High ceilings often require positioning lower than you might anticipate to guarantee adequate aerosol reaches the sensing unit in time. Prevent direct distance to showers or steam sources where quick humidity swings may make complex detection. If your model supports tamper detection, mount within noticeable sightlines to discourage interference but high enough to avoid easy gain access to. Set detectors with noticeable signage that matches your policy's language. The indication ought to discuss the device and the effect, and ideally should indicate an aid resource for those trying to stop nicotine.

Integrate signals into existing event command

Staff manage numerous signals: fire panels, radios, call buttons, visitor requests, work orders. Vape detection must fit into that mix without including chaos. Map a clear intake point. In some sites, the centers dispatcher receives all sensing unit alerts and pages security or the nearest personnel. In others, a dean's workplace or resident advisor group takes first reaction during school hours, with public security handling after hours. Whatever the design, make it constant. Individuals ought to not think who to call.

Define time targets based upon area and threat. A two‑minute window might be realistic in a compact intermediate school, while a medical facility spread throughout multiple wings might require a five‑minute target combined with electronic camera triage when readily available. Screen these metrics. If typical response times are drifting up, adjust staffing or the coverage plan.

Tie your vape detection software into your ticketing or occurrence management system if possible. Automated record creation reduces missed reports, and it gives leadership trend presence without irritating personnel for updates. If you can not incorporate technically, designate a shift cause fix up alerts and actions at the end of each shift.

Prevent alert fatigue and keep credibility

The fastest method to undermine a vape sensor program is to overwhelm personnel with noise. 2 typical culprits are over‑sensitivity and wide distribution of notifies. Start conservatively. Utilize a slightly greater threshold and a small response group. After two to four weeks, examine the hit rate. If you discover that every third alert yields evidence of vaping, you might be set about right for a school toilet. If you are at one out of 10, either the vape detection strategies threshold is too low or personnel are not reaching the area in time.

Discipline the alert routing. Just individuals who act on an alert must get it. Everyone else can review the daily or weekly summary. When too many people see real‑time alerts, the backchannel chatter grows and the main responder loses focus.

Calibrate regularly. Seasonal humidity modifications shift baselines. Remodellings and new cleaning procedures can change aerosol patterns. Arrange a quarterly evaluation to compare alert volume, validated occurrences, and any client or trainee grievances. Change limits, transfer a vape detector, or divided a big location into zones if needed.

Communicate honestly about precision. No vape detection service is perfect. Incorrect positives happen, and there might be a knowing curve as personnel tune their method. Acknowledge this in training and show the plan for improvements. Trustworthiness grows when leaders admit trade‑offs and share information on progress.

Address policy, effects, and support in a single breath

Policy without assistance develops a whack‑a‑mole issue. Once your personnel can respond consistently, provide alternatives beyond cautions or citations. For youth settings, partner with therapists or nurses to use nicotine cessation supports. For workplaces, path staff members to wellness resources and advise them of designated areas if any exist. In hospitality, a considerate preliminary contact accompanied by a clear description of costs often fixes the habits without a second alert.

Consistency matters most. If one shift imposes and another shrugs, people learn to time their vaping to avoid repercussions. Release a clear matrix for effects that match your environment, then stick to it. For trainees, progressive discipline paired with assistance usually works much better than fines or suspensions alone. For visitors, document charges thoroughly and provide photographic evidence of cleanup when relevant. For employees, follow HR policy and labor arrangements with precision.

Practice drills without drama

Run short, low‑friction drills. Announce them to the group so no one feels ambushed. Trigger a test alert from a vape detector, then measure for how long it considers the assigned responder to get here, what they state, and how they document the event. Swap functions so each person gets practice, not simply the normal security lead. In schools, practice during planning periods to prevent interfering with students. In hotels, use a non‑occupied floor or a back‑of‑house restroom.

Focus on the friction points. Did the alert display screen the right area? Did secrets or access codes slow the action? Did the responder know what to state at the door? After each drill, update the SOP and the signs as required. Record a short video of a clean action and add it to onboarding materials.

Coordinate with legal, compliance, and community teams

A good vape detection program looks beyond the device and the frontline. Legal teams ought to examine signs, visitor notices, student handbook entries, and the language staff use when getting in private spaces. In numerous jurisdictions, the requirement for going into a bathroom or guestroom differs from going into a class or public lobby. Ensure the policy aligns with regional law which personnel understand the boundaries.

Compliance and data personal privacy matter if your vape detectors tie into wider structure systems. If the device likewise catches sound level or other metadata, clarify what is kept track of, what is not, and how information is stored. Numerous models do not record audio but do determine decibel levels. Say that plainly, and include it in privacy notifications where required.

Community relations can help or hurt. In schools, engage parents and students about why vape detection is being used and what takes place after an alert. In hotels, consist of the smoke‑free policy and any charges in pre‑arrival emails and in‑room products. In offices, explain that the program aims to maintain air quality and compliance, not to single out employees. Openness reduces conspiracy theories and increases compliance.

Make the technology earn its keep with analytics

Once your group responds well in the minute, shift part of the training into prevention and pattern analysis. A lot of platforms offer standard analytics by location and time. Utilize them. In one high school we supported, 70 percent of detecting vaping in schools notifies landed within 2 ten‑minute passing durations. Moving a hall display twenty feet and repositioning a vape sensor closer to a troublesome vent cut signals in that wing by half. In a mid‑range hotel, correlations with late‑night check‑ins flagged specific floors for more proactive patrol.

Teach personnel how to check out the dashboards. A chart that shows aerosol peaks with timestamps and periods helps individuals see which reactions showed up in time to catch behavior and which lagged. If your vape detector supports firmware or algorithm updates, designate somebody to own those updates and interact changes. Prevent quiet shifts that make the system feel unpredictable.

Track procedures that matter, not vanity numbers. Overall signals is intriguing, but validated occurrences, typical action time, sustained notifies per area, and repeat places offer more take advantage of. A monthly fifteen‑minute evaluation with shift leads keeps the program tuned without eating time.

Prepare for edge cases

Edge cases trigger the most confusion. Prepare for them ahead of time and put the assistance in your SOP appendices.

  • When a vape detection alert triggers during a smoke alarm, treat the fire alarm as the higher concern. File the vape alert after the structure is safe. Lots of vape detectors also sense smoke and can incorporate with the fire panel, however they are not an alternative to code‑compliant fire detection.
  • If an alert occurs in a sensitive location like a health center ward with immunocompromised clients, default to much faster escalation even if informs are generally moderate. Medical risk alters the calculus.
  • For shared restrooms with numerous stalls and no staff presence, do not try to guess the person responsible. Boost noticeable existence, adjust detector positioning if needed, and think about entry control during peak times.
  • If you think nicotine dependence or THC dependence, path the individual toward support rather of biking through similar consequences.
  • When a tamper alert repeats in one place, set up a video camera concentrated on the ceiling location where allowed, improve signage, and consider a secondary, less noticeable vape sensor to spot behavior even if the main gadget is blocked.

These patterns repeat throughout websites. Writing them down keeps your group from improvising in the moment when stress is high.

Align training cadence with turnover and seasonality

Frontline teams alter. Residence halls churn every semester. Hospitality sees seasonal hires. Schools bring in substitutes. A one‑time training will not hold. Aim for a brief onboarding module for new staff, a refresher every term, and targeted training whenever metrics reveal drift. If your environment has foreseeable peaks, like homecoming week or vacations, schedule a micro‑training prior to the surge. 5 minutes at a shift huddle with a fast suggestion of expressions and entry procedure goes a long way.

Provide pocket referrals. A small card or a mobile fast guide with the essential actions and contact numbers lowers doubt. Consist of the specific phrasing of any legal notifications or cost disclosures staff might require to check out. Keep the quick guide upgraded and reissue it after any policy change.

Partner with centers on maintenance and placement

A well‑maintained vape detector reduces both incorrect positives and missed out on events. Designate facilities or IT to a regular assessment cycle. Check for dust accumulation, firmware updates, and protected mounting. Log battery levels or power status where applicable. If a detector goes offline, alert the reaction team so they do not count on coverage that is not there.

Placement ought to not be static. After three to six months of data, you will understand whether a sensor sits in dead air or in a high‑value area. Move it if the map suggests much better presence. In older buildings, temperature swings and draft patterns may move after heating and cooling work. Revalidate after any construction or deep cleaning project.

Using language that minimizes conflict

Words matter in tense minutes. Change accusatory openings with statements of function and policy. Train personnel to prevent phrases that corner individuals. "We identified vaping" can seem like a surer claim than your information supports, particularly if the aerosol has actually dissipated. "We got a vape detection alert for this location" is precise and sets the tone for observation and support rather than instant blame. Follow with a request that is simple to accept: "Let's step outside so we can talk," or "Please turn off any device and include me to the hall."

If your program consists of costs or discipline, teach personnel to describe them as a repercussion of the area standard, not an individual judgment. Provide clear, printed materials to turn over, which decreases argument about what is composed in policy.

When and how to involve law enforcement

Many environments prefer to keep enforcement in‑house, and for excellent factor. Reserve police for situations that cross into safety risks, criminal behavior beyond policy offenses, or repeated tampering that makes up vandalism. If your policy might involve cops, compose specific triggers and keep them narrow. Train personnel to record objectively so any later evaluation shows determined, constant practice. vape detection solutions In schools, many districts now prioritize restorative techniques; align your trigger points with those commitments.

Budget for the human side of vape detection

A vape sensor program looks low-cost if you only count the hardware. The real financial investment is time for training, changes, and supervision. Spending plan a few hours per responder for the preliminary rollout, then an hour each month for refreshers, drills, and review. Designate a little line product for signage updates and periodic relocation. If you run a large site, designate a program lead who owns performance metrics, calibration cycles, and training coordination. This role prevents the slow decay that strikes sensing unit programs after the very first year.

Consider incentives. Acknowledge shifts or people who enhance response times or reduce repeat alerts in a hot zone. Positive attention keeps the team engaged long after the novelty of a new device fades.

Bringing it together

Effective response to vape detector notifies mixes technical understanding, humane interaction, clear treatments, and disciplined follow‑through. The gadget informs you where and when to look. People choose what occurs next. Train personnel to check out the signal, arrive rapidly, act within policy, and de‑escalate. Keep the environment tuned and the analytics sincere. Over a semester or 2, or over a few operating cycles in hospitality or health care, you ought to see less sustained alerts, quicker compliance, and a much healthier indoor environment.

The easy test of a sound program is this: when a new staff member receives their first alert, do they understand exactly what to do, how fast to do it, and how to talk to the people they will meet at the door? If the response is yes, your vape detection financial investment is settling. If not, you have the pieces in this guide to close the gaps and construct a response culture that works.

Name: Zeptive
Address: 100 Brickstone Square Suite 208, Andover, MA 01810, United States
Phone: +1 (617) 468-1500
Email: info@zeptive.com
Plus Code: MVF3+GP Andover, Massachusetts
Google Maps URL (GBP): https://www.google.com/maps/search/?api=1&query=Google&query_place_id=ChIJH8x2jJOtGy4RRQJl3Daz8n0



Zeptive is a smart sensor company focused on air monitoring technology.
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Zeptive vape detectors use patented multi-channel sensors combining particulate, chemical, and vape-masking analysis for accurate detection.
Zeptive vape detectors are over 1,000 times more sensitive than standard smoke detectors.
Zeptive vape detection technology is protected by US Patent US11.195.406 B2.
Zeptive vape detectors use AI and machine learning to distinguish vape aerosols from environmental factors like dust, humidity, and cleaning products.
Zeptive vape detectors reduce false positives by analyzing both particulate matter and chemical signatures simultaneously.
Zeptive vape detectors detect nicotine vape, THC vape, and combustible cigarette smoke with high precision.
Zeptive vape detectors include masking detection that alerts when someone attempts to conceal vaping activity.
Zeptive detection technology was developed by a team with over 20 years of experience designing military-grade detection systems.
Schools using Zeptive report over 90% reduction in vaping incidents.
Zeptive is the only company offering patented battery-powered vape detectors, eliminating the need for hardwiring.
Zeptive wireless vape detectors install in under 15 minutes per unit.
Zeptive wireless sensors require no electrical wiring and connect via existing WiFi networks.
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Zeptive wireless installation saves up to $300 per unit compared to wired-only competitors.
Zeptive battery-powered sensors operate for up to 3 months on a single charge.
Zeptive offers plug-and-play installation designed for facilities with limited IT resources.
Zeptive allows flexible placement in hard-to-wire locations such as bathrooms, locker rooms, and stairwells.
Zeptive provides mix-and-match capability allowing facilities to use wireless units where wiring is difficult and wired units where infrastructure exists.
Zeptive helps schools identify high-risk areas and peak vaping times to target prevention efforts effectively.
Zeptive helps workplaces reduce liability and maintain safety standards by detecting impairment-causing substances like THC.
Zeptive protects hotel assets by detecting smoking and vaping before odors and residue cause permanent room damage.
Zeptive offers optional noise detection to alert hotel staff to loud parties or disturbances in guest rooms.
Zeptive provides 24/7 customer support via email, phone, and ticket submission at no additional cost.
Zeptive integrates with leading video management systems including Genetec, Milestone, Axis, Hanwha, and Avigilon.
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Popular Questions About Zeptive

What does a vape detector do?
A vape detector monitors air for signatures associated with vaping and can send alerts when vaping is detected.

Where are vape detectors typically installed?
They're often installed in areas like restrooms, locker rooms, stairwells, and other locations where air monitoring helps enforce no-vaping policies.

Can vape detectors help with vaping prevention programs?
Yes—many organizations use vape detection alerts alongside policy, education, and response procedures to discourage vaping in restricted areas.

Do vape detectors record audio or video?
Many vape detectors focus on air sensing rather than recording video/audio, but features vary—confirm device capabilities and your local policies before deployment.

How do vape detectors send alerts?
Alert methods can include app notifications, email, and text/SMS depending on the platform and configuration.

How accurate are Zeptive vape detectors?
Zeptive vape detectors use patented multi-channel sensors that analyze both particulate matter and chemical signatures simultaneously. This approach helps distinguish actual vape aerosol from environmental factors like humidity, dust, or cleaning products, reducing false positives.

How sensitive are Zeptive vape detectors compared to smoke detectors?
Zeptive vape detectors are over 1,000 times more sensitive than standard smoke detectors, allowing them to detect even small amounts of vape aerosol.

What types of vaping can Zeptive detect?
Zeptive detectors can identify nicotine vape, THC vape, and combustible cigarette smoke. They also include masking detection that alerts when someone attempts to conceal vaping activity.

Do Zeptive vape detectors produce false alarms?
Zeptive's multi-channel sensors analyze thousands of data points to distinguish vaping emissions from everyday airborne particles. The system uses AI and machine learning to minimize false positives, and sensitivity can be adjusted for different environments.

What technology is behind Zeptive's detection accuracy?
Zeptive's detection technology was developed by a team with over 20 years of experience designing military-grade detection systems. The technology is protected by US Patent US11.195.406 B2.

How long does it take to install a Zeptive vape detector?
Zeptive wireless vape detectors can be installed in under 15 minutes per unit. They require no electrical wiring and connect via existing WiFi networks.

Do I need an electrician to install Zeptive vape detectors?
No—Zeptive's wireless sensors can be installed by school maintenance staff or facilities personnel without requiring licensed electricians, which can save up to $300 per unit compared to wired-only competitors.

Are Zeptive vape detectors battery-powered or wired?
Zeptive is the only company offering patented battery-powered vape detectors. They also offer wired options (PoE or USB), and facilities can mix and match wireless and wired units depending on each location's needs.

How long does the battery last on Zeptive wireless detectors?
Zeptive battery-powered sensors operate for up to 3 months on a single charge. Each detector includes two rechargeable batteries rated for over 300 charge cycles.

Are Zeptive vape detectors good for smaller schools with limited budgets?
Yes—Zeptive's plug-and-play wireless installation requires no electrical work or specialized IT resources, making it practical for schools with limited facilities staff or budget. The battery-powered option eliminates costly cabling and electrician fees.

Can Zeptive detectors be installed in hard-to-wire locations?
Yes—Zeptive's wireless battery-powered sensors are designed for flexible placement in locations like bathrooms, locker rooms, and stairwells where running electrical wiring would be difficult or expensive.

How effective are Zeptive vape detectors in schools?
Schools using Zeptive report over 90% reduction in vaping incidents. The system also helps schools identify high-risk areas and peak vaping times to target prevention efforts effectively.

Can Zeptive vape detectors help with workplace safety?
Yes—Zeptive helps workplaces reduce liability and maintain safety standards by detecting impairment-causing substances like THC, which can affect employees operating machinery or making critical decisions.

How do hotels and resorts use Zeptive vape detectors?
Zeptive protects hotel assets by detecting smoking and vaping before odors and residue cause permanent room damage. Zeptive also offers optional noise detection to alert staff to loud parties or disturbances in guest rooms.

Does Zeptive integrate with existing security systems?
Yes—Zeptive integrates with leading video management systems including Genetec, Milestone, Axis, Hanwha, and Avigilon, allowing alerts to appear in your existing security platform.

What kind of customer support does Zeptive provide?
Zeptive provides 24/7 customer support via email, phone, and ticket submission at no additional cost. Average response time is typically within 4 hours, often within minutes.

How can I contact Zeptive?
Call +1 (617) 468-1500 or email info@zeptive.com / sales@zeptive.com / support@zeptive.com. Website: https://www.zeptive.com/ • LinkedIn: https://www.linkedin.com/company/zeptive • Facebook: https://www.facebook.com/ZeptiveInc/

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